Instruction on Notarization
I. Process of receiving and processing notarial documents:
NO. | PERSON IN CHARGE | TASKS | FORMS |
1 | Client – Person who requires notarization Notary – Person who takes in the requirement
| Contact client (1) contact documents | Notarization requirement – List of documents for notarization – Notice on fee and notary remuneration |
2 | Notary – Head of the Office | Decide to take in (2a) or refuse (2b) the documents | Notice on refusal |
3 | Notary and assistant staff | Handle notarization document (3a) – Verify and return the documents in case the verification result show that the documents are not qualified (3b) – Draft notarization documents | Verification requirement – Notice on refusal of notarization for draft of contract, transaction (form) – Draft the Statement of Notary (form) |
4 | Notary and assistant staff | Sign notarization documents | |
5 | Accountant – Treasurer – Office staff | Notice on fee (5) Collect the fee – Give notary number and seal | Notice on fee and notary remuneration – Notarization receipt – Remuneration receipt and Value Added Tax Invoice |
6 | Office staff | Return notarized documents to clients | |
7 | Archives | Create archive form Store in archives | Archive form |
II. Instruction on notarization procedures:
- Sale, gift house-land contract
- Automobile sale contract
- Deposit, mortgage property
- House, land rental contract
- Refusal of inheritance property
- Entitle to inheritance property
- Division of common marital property
- Power of attorney
- Will